Privacy policy
Effective 30 October 2026 · Version 1.6
The short version
- Recording in the studio happens on your device. Your video is only uploaded if you choose Save to my profile.
- Nobody can see your profile or video unless you switch on your share link, or choose to be visible to employers we've verified. You can switch either off at any time.
- In blind mode, employers see an alias instead of your name, and your name, contact details and video are only shared with an employer if you approve their request.
- We never score or judge anyone on appearance, voice, accent or any personal characteristic.
- We send text (never video) to our AI provider to write your script and coach you. It isn't used to train AI models.
- You can delete your account and every video yourself, at any time, from your profile page.
- We don't sell your data, show ads or use tracking cookies.
1. Who we are
MyWorkFace (myworkface.com) is a video-first recruiting service run by Qamar Rathore (Rathore Online) in Switzerland. We are the controller of your personal data under the Swiss Federal Act on Data Protection (FADP) and, where it applies to you, the EU General Data Protection Regulation (GDPR).
Please put "MyWorkFace privacy" in the subject line.
2. What we collect
| Data | When | Stored by us? |
|---|---|---|
| Waitlist details | Name, email, whether you're a candidate or employer, and company if you give one, when you join the waitlist. | Yes |
| Account email | When you sign in with an email code. | Yes |
| CV text | When you upload or paste your CV on your profile or in the studio. The file is read in your browser; only the text is sent to our AI provider to fill in your profile and write your script. | No. The CV and its text are not kept. |
| Details from your CV | Your roles (dates, job titles, employers and a one-line summary), education and qualifications, picked out of your CV by the AI when you upload it on your profile. Used for your video script and your blind profile draft. | Yes, until you remove them or delete your account |
| Supporting documents | When you add certificates, references, portfolios or similar on your About me page. The file is read in your browser and its text is sent to our AI provider to pick out the job-relevant facts. Names and contact details of referees and other people are left out. | Only the extracted facts, which you can edit or delete. Never the file or its full text. |
| Full profile (Profile builder) | When you choose Build my full profile, our AI combines the facts from your CV, documents, notes and answers into one profile, written without your name and with employers and schools described generally. It records which source each item came from. | Yes, until you delete it or your account. You can edit, remove or hide every item. |
| About me details | Hobbies, volunteering, side projects, what you want next and how you like to work, if you choose to add them. | Yes, until you delete them |
| Script and transcript | The script we write for you, and what you said in a take (from speech-to-text or typed by you). | Only if you save a take |
| Video recording | Recorded in your browser. | Only if you save a take |
| Coaching results | Clarity, pacing and energy scores and the feedback summary for a saved take. | Only if you save a take |
| Profile details | Name, headline, location, the role you want, about, skills, highlights and languages. We may suggest these from your CV; you can edit or remove them. | Yes, once you save a take or your profile |
| Employer details | For employers: company, website, your role, what you're hiring for, when you accepted the fair-hiring agreement, your shortlist decisions, private notes, and how long you watched each video before deciding. | Yes |
| Consent record | The date you agreed to us storing your video. | Yes |
| Technical data | IP address and browser details in our host's server logs; a coded (hashed) form of your IP or email to limit abuse. | Briefly (see section 7) |
Please don't put sensitive information you don't want to share, such as health details, in your CV text, video or profile. If you do, you're choosing to include it, and you can remove it at any time.
3. Why we use it, and on what basis
- To run the waitlist and tell you about the launch, based on your consent. Each email lets you unsubscribe.
- To provide the studio: writing your script, recording, coaching and saving takes. This is needed to provide the service you ask for (GDPR Art. 6(1)(b)).
- To store and share your video and profile, based on your explicit consent, which you give with the tick-box before your first save (GDPR Art. 6(1)(a)). You can withdraw it by deleting your takes or account.
- To keep the service secure and prevent abuse, such as limiting sign-in attempts, based on our legitimate interest in a safe service (GDPR Art. 6(1)(f)).
We don't use your data for advertising, and we don't sell it.
4. Fairness and how we use AI
Our AI coach gives feedback only on what you say and how you pace it: clarity, structure, words per minute, filler words and how engaging your wording is. It is instructed never to comment on or score your appearance, voice, accent, age, gender or any other personal characteristic, and we don't analyse your video's images or audio for those things.
Scores are guidance for you. They are not shown on your shared profile, and no automated decision about you is made by MyWorkFace. Profile suggestions drawn from your CV are drafts for you to check and edit.
When you share your profile, the page asks recruiters to assess you on skills and experience only.
Employers must accept our fair-hiring agreement before they see anyone. Their decisions stay locked until they've watched at least 10 seconds of a video, and we show each employer how long they watch before deciding, so snap judgements are visible to them. We don't collect candidates' gender, ethnicity or other personal characteristics for this.
Documents and personal details
For each document and personal detail you choose who can see it: script only (used to personalise your video script, never shown to employers), after reveal (only employers you've approved; the default) or blind profile. Before an item goes into your blind profile, our AI checks whether it could reveal your identity or personal characteristics such as religion, family, health, age or origin. If it might, the item stays out of your blind profile and we suggest a neutral wording for you to accept or change.
Blind mode and the profile avatar
If you switch on blind mode, employers see you under an alias (for example "Candidate X77") with only the summary, achievements, skills, region, facts and answers you write for your blind profile, plus any documents, personal details and full-profile items you've set to show there. An AI avatar answers employers' questions using only that information. It is instructed to say when something isn't in your profile, never to guess, and to refuse questions about personal characteristics such as age, family, origin, religion, health, appearance, name or contact details. The avatar doesn't decide anything about you; employers decide whether to ask to meet you, and you decide whether to accept.
5. Who sees your data
People you choose
Your profile and featured video are private until you switch on your share link. Anyone with an active link can see your profile and featured take. Switching the link off stops access straight away; switching it on again creates a new link.
Verified employers, if you opt in
If you switch on Visible to verified employers, employers we've checked and approved can see your profile and featured take inside MyWorkFace. They never see your email address. If an employer invites you to talk, we email you their message; your address is only shared with them if you reply. Switching visibility off removes you from employers' views straight away, including their shortlists.
Employers in blind mode, if you opt in
Approved employers can see your blind profile and talk to your avatar. You can read every conversation an employer has with your avatar. If they send you a question, we email it to you and you choose whether to answer. If they ask to reveal you, you see their company, the role, the pay band and their conversation first. Only if you approve do they see your name, email address, location, about text, saved video, and documents and personal details you've set to show after a reveal. Declining keeps you anonymous to that employer. Turning blind mode off removes your blind profile from employers' views straight away.
Service providers
We use a small number of providers who process data for us under their data processing terms:
- Hostinger hosts the website, database and saved videos, and sends sign-in emails.
- Anthropic (Claude) provides the AI that writes scripts, suggests profile details and coaches takes. It receives text only (CV text, script, transcript, your blind profile, the text of documents you add, your About me details, your full profile and employers' questions to your avatar), never video. Your name and contact details are not sent with blind-mode questions. Under Anthropic's API terms, this content isn't retained by default and isn't used to train their models. Content flagged by their automated safety systems may be kept for up to two years.
- Your browser's speech service: the live transcript uses the speech recognition built into your browser. In Chrome and Edge, your browser provider processes the audio to turn it into text. If you prefer, practise without it and type what you said instead.
- Google Fonts and jsDelivr deliver fonts and the tools that read PDF and Word files. They receive your IP address when your browser loads them.
We may disclose data if the law requires it, for example to comply with a court order.
6. Where your data is stored
Saved videos, profiles and account data are stored on Hostinger servers in the United Kingdom, with backups kept in Germany. Both Switzerland and the EU recognise the UK as providing an adequate level of data protection, and Germany is in the EU. Anthropic processes the text it receives in the United States. Where data is transferred outside Switzerland or the European Economic Area to a country without equivalent data protection, we rely on safeguards recognised under the FADP and GDPR, such as the European Commission's Standard Contractual Clauses in our providers' data processing terms.
7. How long we keep it
| Data | Kept for |
|---|---|
| Videos, takes and profile | Until you delete them or your account. Deleting removes the video file from our server straight away. |
| Account email | Until you delete your account. |
| Employer decisions and notes | Until the employer or the candidate deletes their account. |
| Document facts, About me details and your full profile | Until you delete them or your account. |
| Blind profile, avatar conversations, questions and reveal requests | Until you delete your account, or the employer deletes theirs. |
| Sign-in codes | 10 minutes, or until used. |
| Abuse-prevention records | About an hour. |
| Waitlist details | Until launch, then until you unsubscribe or ask us to delete them. |
| Server logs | As set by our hosting provider, typically a few weeks. |
| CV text | Not stored by us. |
| Details from your CV | Until you remove them on your profile page or delete your account. |
Backups made by our hosting provider may keep deleted data for a short time until they're overwritten.
8. Your rights
Under the FADP and, where it applies, the GDPR, you can:
- See the data we hold about you, and get a copy of it;
- Correct it. You can edit your profile yourself at any time;
- Delete it. Use Delete everything on your profile page, or email us;
- Withdraw consent at any time, without affecting what we did before;
- Object to processing based on our legitimate interests, or ask us to restrict it;
- Take your data with you in a commonly used format.
Email qamar@rathoreonline.com and we'll reply within 30 days. We may ask you to confirm your identity first. You can also complain to the Swiss Federal Data Protection and Information Commissioner (FDPIC) at edoeb.admin.ch, or to the data protection authority in your EU country.
9. Cookies
We use one essential cookie, mwf, to keep you signed in for up to 30 days. It's needed for the service to work, so we don't ask for consent for it. We don't use analytics, advertising or tracking cookies.
10. Security
Our site uses encrypted HTTPS connections. Videos and the database are stored outside the public part of our web server, so they can only be reached through your signed-in account or an active share link. Sign-in uses one-time codes instead of passwords, with limits on attempts. No system is perfectly secure; if a breach puts your rights at high risk, we'll tell you and the relevant authority as the law requires.
11. Age
MyWorkFace is for people aged 16 and over who are looking for work, and for employers. If you're under 16, please don't create an account.
12. Changes to this policy
We'll update this policy as MyWorkFace grows. If a change affects how we use data you've already given us, we'll tell you by email or on the site before it takes effect. The date at the top shows the latest version.